Resources & guides
Practical guides for UK apprenticeship training providers on off-the-job hours, ILR and ESFA funding, EPA gateway, Ofsted readiness and more — written by the team behind Journey.
Off-the-job training is central to apprenticeship funding and quality. This guide explains the minimum requirement, what counts, how to calculate hours, and how to evidence OTJT for the ILR, audit and Ofsted.
A provider migration guide for moving from Bud to Journey, including learner data, funding continuity, evidence, roles, reporting and employer communications.
A migration checklist for providers moving e-portfolio, OTJ, reviews and evidence workflows from OneFile into a wider apprenticeship operating platform.
A neutral migration checklist for providers considering a move from Aptem to Journey, covering data, ILR, OTJ, evidence, employers, users and cutover risk.
A practical template for building the business case for apprenticeship software: cost, risk, audit readiness, staff time, learner experience and migration effort.
Work out planned off-the-job training hours, adjust for recognised prior learning and keep the calculation auditable under the right funding rule year.
Regular tripartite reviews keep the apprentice, employer and provider aligned and produce the evidence inspectors look for. Here is how to run them well.
MIS, e-portfolio, ILR, funding and compliance can be one platform or five. Here is what to weigh up when choosing apprenticeship software.
Off-the-job (OTJ) training is the learning an apprentice does within paid working hours to reach competence. Here is what counts, what doesn't, and how to evidence it for a funding audit.
Ofsted's report-card model changes how providers are judged. Here is what the November 2025 framework introduces and how to be ready for it.
Gateway is the checkpoint between training and end-point assessment. Here is what must be in place before an apprentice can pass through it.
Funding bands, the levy, co-investment and what actually drives the money a provider earns — a plain-English overview for UK apprenticeship providers.
The Individualised Learner Record is the data return that drives apprenticeship funding. Here is what it contains, how submission works and how to keep it accurate.
Pausing an apprenticeship and ending it are different events with different funding consequences. Confusing them is a common audit finding — here is how to get it right.
If an apprentice already has relevant knowledge or skills, prior learning must be recognised and the price reduced. Here is how RPL works and why it matters.
A funding audit tests whether your claims are supported. Here is what an evidence pack should contain and how to build it continuously rather than in a panic.
A grounded, British-English guide to calculating off-the-job training hours for apprenticeships - what counts, how to work out the minimum, and how to evidence it for Ofsted and the ESFA.